USING THE calendar

Events should be submitted at least five working days in advance of the scheduled date. Organizers can — and are encouraged to — submit events as early as possible.

If the event is in-person in Chicago or Vancouver, the host or organizer must complete the appropriate steps with the necessary departments (Facilities, IT, etc.) through their official channels. The event calendar does not reserve an Adler room or space.

The Communications team reviews submissions every Tuesday and Friday. You will receive an email once your submission is or is not approved.

The Communications team may edit event listing information without notice for style, consistency, or length.

An Adler University e-mail address must be included as an event contact for questions and additional information.

The calendaring system is capable of collecting RSVPs and managing ticketing for events. However, Adler University is not presently utilizing this component.

To ensure users can find the information they’re looking for, the calendar has several filters:

• Location — Chicago | Online | Vancouver.
• Audience: Who the event is for, e.g., Faculty, Staff, Students | Alums | General public.
• Categories: Event type, e.g., Academic Calendar | Campus Closures | Virtual.
• Organizer: Division or department host e.g., Academic Affairs | Office of Institutional Advancement | People and Culture.
• Venue: Various rooms on the Chicago and Vancouver locations and frequently used off-campus venues, like the Chicago Theatre and Orpheum. If you need a location added, contact Communications via email.
• Virtual option: In-person event only, Online + in-person event, Online only.
• Program: Academic program(s) associated with an event, e.g.: Psy.D., CMFT, MAIO.

At the top of the main events calendar, viewers have several options, including selecting a date range for events, changing the view, and adding to personal calendar.

If you are on the main calendar and select “Add to Calendar,” all events will be added to your personal calendar — Google, Apple, and Outlook are supported. If you are interested in adding only one event, please click on the event to see its details. There will be an “Add to Calendar” button, which will allow you to import that specific event. The calendar and events can also be downloaded as an import URL, an ICS, or XML file.

• Adler-Affiliated and Appropriate – Events must be organized or sponsored by an Adler entity such as a program, department, center, institute, or Recognized Student Organization.
  
  Appropriate events for the calendar include, but are not limited to, lectures, workshops, conferences, cultural and social events, and information sessions. Communications will not publish faculty and staff department meetings, private parties, save the dates, calls for papers or surveys, classes, events organized by external individuals or organizations, or the like.
  
• Complete Information – Submissions must include date, time, descriptive title, event description and/or URL to event page, and contact person. If the event is in-person, a location is required and must be confirmed by the organizer(s). Only finalized event information ready for public viewing will be published to the calendar. 
  
• Timely – Submissions must be entered at least five business days before the event date. If not, Communications will not approve the entry.
  
• Edits – If an approved submission requires edits, email Communications.

Communications follows University Editorial Style Guide and/or AP Style for calendar descriptions.

• Do not use all-caps in titles or descriptions. Do not capitalize prepositions or conjunctions unless they start a title. — e.g.: a, in, into, like, of, off, nor, so, than, that.
• Acronyms should be spelled out the first time they appear, and event titles should be concise.
• Include quotes around titles of books, shows, or movies in event titles.
• Numbers 0-9 should be written out; numbers that are 10 or higher should use the figure. 
• References to dates or numbers should not include “st”, “nd” or “rd” as part of the date or number, e.g., 1st, 2nd, 3rd. 

Event titles must be 55 characters or less —including spaces.
*Dissertation and thesis defenses do not need to abide by this.

Titles and descriptions should be checked for spelling, grammar, and accuracy.

Many students are required to communicate their dissertation or thesis defense. Those who need to do so should follow the below steps upon receiving defense approval and confirmation from the appropriate dissertation/thesis chair(s) and/or faculty member(s): 

Students will submit the information to the University Events Calendar at least two weeks prior to their scheduled defense via the submission link. Individuals will need to create an account to submit their event. Submissions will only be approved by those who have created an account with an Adler email address. Information should accurately reflect the defense date, time, and description. Communications will not fact-check this information. If a correction needs to be made, students should email Inside@adler.edu.   

TIPS:

• Event Title:  
  Dissertation defense: Name of dissertation 
  OR
  Thesis defense: Name of thesis
• Event Description: Should contain the student’s name, chair, committee members, and abstract. 
• Categories: Select “Dissertation | Thesis Defense.”
• Venue: Select the room where the defense will occur. This does not reserve the room, and the proper process with facilities should still be followed.  If the room you need is not listed, contact Communications via email. 
• Academic Department: Select your academic department.  
• Audience: Select the appropriate audience(s). Multiple options can be checked.
• Campus: Select the location your program is based — Chicago, Online, or Vancouver.
• Virtual option: Select if the event is online, in-person, or both. If there is a virtual component, include the URL further down in the form.